Club Meeting Minutes 2022 (Don Gilles, Secretary)









































August 10, President Dan Woods brought the meeting to order at 7:07 PM at the Pitstop with 11 members in attendance. Secretary Don Gilles read July’s meeting minutes and they were accepted as read.
Treasurer Darrell Anderson read the Treasurer’s report and it was accepted as read.

Old business:
Jim Hutchins briefed club members on the progress of the smaller oval racing track which is being built inside of the larger oval. Its design is 9-foot-wide straights with 12-foot banked corners. It was decided to not schedule any formal races on the ovals this year as we don't have time to properly prepare the track. Please remember that Jim can't build this track on his own - he needs our help for the hands-on dirt work that needs to be done. We'll be purchasing the timing loop for the ovals next year.
Dan Woods briefed a quick summary of expenses for our recent "Summer Heat" race event. We made a profit of $185. There were many more one-time purchases of pumping hardware, hoses and the new pump itself. We should see a good profit from the upcoming September 17-18 "Fall Fury" R/C Car Race.
Quick thanks to Dave Grosse and John Sandy for spending the time to install the anchor wires holding our road sign from blowing over.
Also, a big thanks to Jim Hutchins for all the work he did in getting the east track ready for our previous "Summer Heat" event. Jim did get a new track scraper built with donated metal. We also thank the club members who responded to Jim's request for laborers to man the shovels and help out.

New business:
Steve Woodhouse gave a run-down on his spraying activity at the field. Steve sprayed the entire area to take out the kochia infestation. We hope to start mowing on Wed, 17 August to prepare for our next event. Please don't mow before this date. The club did vote to pay Steve for the chemicals and Steve took the time to haul down his farm spraying equipment and get these weeds under control.
Darrel Anderson briefed that the AMA is raising the annual fee to $85 for Age 19-65 and $75 for 65 & over. BSRC membership rates are not changing. Darrel bought up the suggestion of setting our early renewal discount to end on 31 December but no decision was made. This did lead into a discussion on fixed club fees such as the new annual fee of $395 for car-only coverage and the upcoming leasing fee to the state. Members are reminded that club finances are discussed at every meeting. If you want detailed information, please attend a meeting!
Darrel Anderson also briefed that the Remote ID is formally going into effect 16 Sep 2023. This only affects flyers and not our R/C cars & buggies. The D.C. Circuit’s U.S. Court of Appeals has upheld the constitutionality of the FAA’s Remote ID requirement for drones, saying “drone pilots generally lack any reasonable expectation of privacy in the location of their drone systems during flight.” Remote ID details can be found here: https://www.ecfr.gov/current/title-14/chapter-I/subchapter-F/part-89
Dan Woods gave a quick run-down on our upcoming August events which include the Saturday, August 13, Missouri River Float Fly and the August 27-28, Steve Woodhouse Farm Fly-In up at Fort Benton, MT. Steve would like a head count if possible. A club email went out Sunday, Aug 7 to members detailing information about Steve's Fly-In. Steve is planning on providing a grill so we can cook up some burgers. A small reminder that latrine services are "remote" so plan accordingly. Steve has a huge flying area and this should be a great time.
Dan Woods briefed he heard from Mat Permann that Gusto Distributing has sponsored BSRC for another year with a donation of $500.00 to be used for any club expenditure. Big thanks to Gusto - it is greatly appreciated.
Thanks to all attendees, the meeting was adjourned at 8:17 pm.


































Big Sky RC Meeting Minutes Oct 05, 2022
President Dan Woods brought the meeting to order at 7:04 PM at the Pitstop with 13 members in attendance.
Secretary Don Gilles read September’s meeting minutes and they were accepted as read.
Treasurer Darrell Anderson read the Treasurer’s report and it was accepted as read.

Old business:
Dan Woods briefed that the new highway signs are up. They look great and are quite readable from the road.
Dan Woods gave a run-down on our successful Fall Fury race event. We cleared a profit of nearly $900.00. Dan has an itemized list of expenditures if anyone would like to see it. Dan had several ideas to smoothen the financial trail between the club account and how we collect fees from the snack shack and entry fees - everyone present stated the ideas made sense. We received a lot of great feed-back from the racers, the weekend weather was good and the racing was nail-biting at times. The re-worked track provided new challenges taking some drivers by surprise but surely enjoyed by all.
John Sandy briefed that Leo's Memorial Fly-In was canceled because of rain and during the meeting it was decided to reschedule it for 29 October.

New business:
Darrel Anderson asked to be reimbursed for paper and materials he uses to perform actions as club finance officer. Members present voiced unanimous approval.
Dan Woods briefed that we're looking at either Dec 3rd or 10th for our Christmas banquet and asked if anyone knows of conflicting events.
Dan Woods reminded members that nominations for all club positions are due at November's meeting. This includes the four officer's positions, safety officer, field marshal and track marshal. If anyone would like to volunteer for one of these positions please make it known.
Dan Woods opened discussion on our upcoming Last Chance race event scheduled for October 15th. Jim Hutchins plans on preparing the track the Thursday prior to the race. Dan Woods stated the snack shack will be open with burgers for lunch. As a reminder, the race event is posted at: https://www.rcsignup.com/events/displayEvent.cfm?ID=11763
Dan Woods stated there's no plan for indoor flying this winter due to lack of participation last winter.
Jason Naranjo asked for a discussion on purchasing the MyLaps timing system. The general consensus is that the club will purchase a system prior to the start of next year's races.
For everyone that doesn't attend the meetings you're missing lots of great "non-official" side conversations that don't end up in the official minutes. Tonight we heard conversations on camping at the race events, track changes for next year, gravel for expanding our parking, moving the water tank and many more. I suspect that people who don't attend the meetings don't read the minutes either.
Lastly - a shout-out to Darrell Anderson for putting in a monumental effort to clear out the last of the kochia from under the flying tables. Darrell's hands took a beating but he stuck with it and we owe him a big thank-you. Also a thanks to Dan Woods for putting up the new signs by himself. I'm sure it was quite a juggling act holding them up and putting in the bolts while 8 feet up a ladder.

Thanks to all attendees, the meeting was adjourned at 8:07 pm.

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Don Gilles-----------



Sept 07, 2022

President Dan Woods brought the meeting to order at 7:05 PM at the Pitstop with 13 members in attendance.
Secretary Don Gilles read August’s meeting minutes and they were accepted as read.
Treasurer Darrell Anderson read the Treasurer’s report and it was accepted as read.

Old business:
During the treasurer's brief Bruce Hadella asked if we could send out an updated membership report. It was decided that an email should be sent out first asking if any member requests their information not be included on this report.
Dan Woods asked about progress on the smaller oval racing track. Dave Grosse stated he had done some dirt work recently and moved some dirt to the corners. Jim Hutchins said he had been to Builders FirstSource and looked at some edging to use that might work better than the large plastic pipe we're currently using.
Dan Woods gave an update on the new sign coverings for our highway sign. Dan said he'll definitely get the new coverings on before the September 17-18 "Fall Fury" R/C Car Race.
Dan Woods discussed the kochia condition out at the field and parking lot now that it's been about a month since Steve Woodhouse sprayed. Most of the kochia is dead but a few areas remain that Steve couldn't spray. We'll need to ensure we keep it mowed down and under control. We really need a member to use a weed eater and clear out under the flying tables.
Dan Woods reopened the discussion on changing the cutoff date for our early payment discount for club membership dues. Members discussed and agreed it's a good idea. Don Woods made a motion to change the cutoff date to "before or on the date of the January club meeting" for a $10.00 membership renewal discount for existing members. This would set a renewal fee of $75.00 for flyers and $90.00 for non-flyers. It was decided to table discussion of changing family membership rates to another meeting.

New business:
Dan Woods opened discussion on our upcoming Fall Fury race event. Jason Naranjo briefed members about making some modifications to our existing layout and asked everyone's opinion. The focus is on maintaining a balance that works for all scales that race our track. We don't want jumps so large we're breaking parts or so small the jumps aren't exciting. Jason is attempting to get a skid steer out to the track to help us move dirt. We'll work the track this Saturday and Sunday, 10-11 Sep, for a few hours each day. Jim Hutchins plans on watering and rolling the track the few nights prior to the 17-18 race event. Please stay off the track after the final Friday night track prep. Dan Woods stated the Snack Shack will be open with burgers for lunch.
As a reminder, the race event is posted at: https://www.rcsignup.com/events/displayEvent.cfm?ID=11763
Jason Naranjo brought up the idea of starting a points system for racers so we could have a "Grand Champion" at the end of the season. This was eagerly discussed and all members thought it a great idea. A plan will need to be written up on how this will work. We'll need a volunteer to do this. Thanks to all attendees, the meeting was adjourned at 7:56 pm. By Don Gilles
Big Sky RC Meeting Minutes
Nov 02, 2022

President Dan Woods brought the meeting to order at 7:03 PM at the Pitstop with 9 members in attendance.

Secretary Don Gilles read October’s meeting minutes and they were accepted as read.

Treasurer Darrell Anderson read the Treasurer’s report and it was accepted as read.

Old business:

Dan Woods briefed everyone the latest details of our upcoming Christmas banquet. It has been scheduled for 10 Dec, 6-10pm at the Pitstop. The menu is TBD but will be similar to last year. We still need input on our annual awards.

Dan Woods briefed us on the results of our "Last Chance" race event. We made a profit of $758. It was a long single day event but well worth the effort. John Sandy stepped up and cooked us all lunch - thanks John! Dan has a detailed breakdown of expenditures that was briefed.

Dan Woods re-opened the continuing discussion on purchasing our own MYLAPS timing system. Dan obtained a quote from MYLAPS for an entire system & 10 transponders with a 25% discount price. The quote was just under $4000.00 and is valid for 30 days. This price is less than what MYLAPS charges dealers and members agreed we'd be hard pressed to get a better deal. The aspects of this $4k purchase were discussed among members at length. Don Woods made a motion to use the quote before it expires and make the purchase. Motion passed with unanimous support by all members present. Dan Woods will make this purchase using our debit card. Dan also obtained a cost estimate from Zach Olson but it was more than the MYLAPS quote.

Dan Woods let us know that Gusto brewing donated $500.00 to the club and it has been deposited to our account. Thanks Gusto!

Dan Woods reminded everyone that nominations for all club positions are open. If you'd like to be a club officer or nominate someone for a position please bring it up at December's meeting.

Dan Woods briefed everyone that indoor flying is a go starting on 9 Nov, 6-9pm in the Paris Gibson gym.

New business:

Greg Ackerman brought up some ideas for smoothing out and tightening up our nitro buggy race starting procedure. These ideas were discussed and this is a quick summary. These ideas are TBD and we'll be bringing this up again to finalize them and test them at our first spring race.


Jim Hutchins opened a discussion on our water tank, track watering in general and some track maintenance issues. At this time, we don't have enough water to prepare both our tracks as planned for next year. Dan Woods continues to look for a larger tank & the issues getting this larger tank filled. Jim reminded us we need to re-bury the timing loop as it's currently exposed. We also need to pull up / reset the track tubing to recover the dirt back to the racing surface.


Thanks to all attendees, the meeting was adjourned at 8:05 pm.